From Sole Proprietorship to BV: Don’t Forget Your Declaration of Intent!

What is a declaration of intent?

Are you planning to convert your sole proprietorship into a private limited company (BV)? Then you’ll need to submit a declaration of intent to the Dutch Tax Authority. It’s simply a short and clear document in which you state: "I intend to continue my business as a BV from [date]."

Why do you need this when switching from sole proprietorship to BV?

This document is important because:

1. The Tax Authority uses this date Say you decide on March 10th that you want your BV to start as of January 1st. If you’ve documented that properly in a declaration of intent, your profits from January 1st onward can be allocated to the BV — which could bring significant tax advantages.

2. It helps formalise the transition The declaration is part of the official paperwork needed to switch to a BV. Think: registering the BV at the Chamber of Commerce, deregistering your sole proprietorship, visiting the notary, etc.

3. You avoid issues later on This document shows that you had serious intentions to convert as of a specific date. That helps prevent any discussion with the Tax Authority about when your BV actually “started.”

When should you submit your declaration of intent?

The next deadline is October 1st.

Most of our clients have already discussed this with their Bookie. But maybe you haven’t reached out yet — even though there may be good reasons (high profits, limiting personal liability, etc.) to consider changing your business structure.

In that case, we’ll give you a quick call or include some extra info when we send you the draft version of your income tax return.

Got questions?

Just give us a call — that’s what we’re here for. We love helping entrepreneurs like you make the switch to a BV (but only if it truly benefits you). We also work with trusted partners to help with every step: setting up your BV, transferring your business, managing risks — and yes, even liquidating it (that’s the fancy word for closing down a BV).

Tips for now

• Get support from your Bookie. We know you and your books, and we’ll make sure this is handled smartly.

• Want to switch to a BV with tax advantages and minimal hassle? Then make sure to submit your declaration of intent on time. It’s the smart way to take that next step in your business journey.

👉 Join us at The Bookie Borrel on September 26th, 2025 We'll help you fill out your declaration of intent together, right there on the spot.